Outlook Sync

Use this tab to set policies for Outlook Sync. Within the Policies dialog select settings that you want either to enforce or set as default to Outlook Sync users. Users can change only settings that are set as default. (Plus those that are not set here at all.)

Figure. Outlook Sync section.

Field

Description

Policies

Click the button to open the Policies dialog.

Figure. Policies dialog.

Field

Description

Line security

Select the appropriate connection type:
Plain (not recommended) - the connection is not encrypted at all.
Start TLS (Transport Layer Security) - first attempt to establish connection is done by usual (non-encrypted) communication. After connection establishing, encrypted communication is used.
SSL (Secure Socket Layer) - the connection is fully encrypted. By default, the SSL port of 993 is used.

Authentication method

Select authentication type you want to use:
Cram MD5 - server sends a string, credentials to be encrypted with by a client. Encrypted credentials are sent to the server. It encrypts saved credentials with the same string and compares results.
Plain - no encryption (or base64) is used.

Login port

The default port number for IMAP service is 143.

Force settings

Settings set here are sent as provisions and users are not able to change them.

Set as default

Settings set here are sent as provisions and users can change them.

Apply Higher Level Policies

This button is used for lower (domain, user) levels.
On this (global) level you can use it to set default values.

Note: The button is active only if any value is changed (and saved).

Save

Click the button to save any performed changes.

Note: When the Apply... button is used, default values are saved automatically.

Figure. Advanced tab.

Field

Description

Folder synchronization threshold (messages in folder)

Up to this number of emails, these items are parsed and synchronized. When number of emails exceeds this number, synchronization is based on Outlook information about items that need to be synchronized (i. e. have been changed). If there are many messages, Outlook Sync does not loop over all messages but deals with a change report provided by Outlook. Because Outlook sometimes does not inform about the changes, 100% functionality is guaranteed only if we loop over all emails.
It is not recommended to set this value too much higher than 1024 because the processing is then very CPU consuming.

Threshold for full download (MB)

Up to this email size (in megabytes), whole emails are downloaded. When email size exceeds this number, only email headers are downloaded. Whole emails are downloaded in the moment they are clicked (to open them).
This field is enabled only when the Custom option (see lower) is selected.

Custom

Select one of the following:

  1. Custom: this option lets you to specify the Threshold for full download feature.
  2. Headers: only email headers will be fully downloaded.
  3. Full: all emails will be fully downloaded.

Download files fully

This feature is related to file type folders only.
If the box is checked, files are downloaded fully regardless of the download threshold set above.

Force settings, Set as default, Save, Apply Higher Level Policies

See the previous table.

Figure. Synchronization tab.

Field

Description

Synchronize folder structure after N minutes

Check the box and select time in minutes. Folder structure (added or deleted folders) will be synchronized in this interval.

Synchronize selected priority folders after N minutes

Check the box and select time in minutes. Priority folders will be synchronized in this interval. By default, it is one minute.

Note: To set folders as priority ones, users use the Settings dialog within Outlook.

Synchronize selected standard folders after N minutes

Check the box and select time in minutes. Standard folders will be synchronized in this interval.

Synchronize content of the selected folders immediately after local change is detected

Check the left hand box if you want to enforce/ set as default this feature. Selected folders are synchronized immediately after performing (and saving) any change - e.g.: after creating a new contact, event, etc.
Right hand box:
checked - selected folders are synchronized
unchecked - you set provisions that enforce (set as default, respectively) impossibility to synchronize selected folders immediately.

Synchronize GAL automatically

Check the left hand box if you want to enforce/ set as default this feature. GAL is synchronized within standard folders interval. (Minimal interval is 60 minutes.)
Right hand box:
checked - GAL is synchronized automatically unchecked - you set provisions that enforce (set as default, respectively) impossibility to synchronize GAL automatically.

Note: Users know GAL as Global Address Book.

Force settings, Set as default, Apply Higher Level Policies

See the table for the Synchronization tab.

Save

Click the button to save any performed changes.

Note: When the Apply... button is used, default values are saved automatically.

Figure. Appearance tab.

Field

Description

Display Address Book names as

Select from the list how you want to have Address Book names shown:

  • Numbered structure: reflects server folder structure
  • Folder name only: contact folders are shown in alphabetical order
  • Full folder path: folder names include parent folder (s) names (if applicable)
  • Outlook native: Address Book names structure is fully controlled by Outlook

Force settings, Set as default, Save

See the table for the Synchronization tab.

Figure. License and updates tab.

Field

Description

Check for updates

Check the left hand box if you want to check for updates automatically.

Force settings, Set as default, Save

See the table for the Synchronization tab.

Figure. Logs tab.

Field

Description

Logging level

Check the  box if you want to see the extension list of logs (Debug) or want to see errors only (Errors only).

Delete logs

Check the box if you want to delete old log files by specifying a threshold in days.

Force settings, Set as default, Save

See the table for the Synchronization tab.